| Meeting Name and Number/Purpose: | MRA September Meeting Minutes | |||||
| Date of Meeting: | October 23, 2023 | Time of Meeting (Start and End): | 7:30pm-8:30pm | |||
| Location of Meeting: | Google Meetup | |||||
| Meeting Chairperson: | Rozhen | Meeting Minutes Prepared By: | Lauren | |||
Date Meeting Minutes Distributed: | October 24, 2023 | Date of Next Meeting: | November 20th | |||
ATTENDANCE & DISTRIBUTION OF MEETING MINUTES
| Attendee Name |
| Rozhen |
| Shreya |
| Don |
| Jim |
| David |
| Lauren |
| Alex |
| Mike |
| Emma |
| David |
| Item # | Discussion/Action Item |
|---|---|
| 1.0 | Introduction (LF) |
| 1.1 | Rozhen firstJim Second |
| 1.2 | Halloween Dance The only outstanding aspect is the DJ. Tim is working on securing it. The volunteer list is good. Rozhen is bringing snacks and drinks. Sandy to bring coolers, ice, water, treats, and extension cords. Don is bringing an extension cord and décor. Schedule- Mike’s crew will bring most items and arrive at 4 pm Set up 4-6pm6pm start with welcoming announcement 8 pm end. Cleanup perishables/garbageMembership drive New auto-renew gets in free Rozhen and Emma to bring iPad and computer to facilitate signups Cash – Where is Cashbox? Mike to speak with Tim Emma to bring change (including coins) 5 stations where payment will be required Stations Pizza from Revolver (10XL boxes) Drinks/snacks Tattoos Social Announcements – Blast events on socials and share with private groups The principal will be sharing the event with local schools as well. Board members are encouraged to share the event privately. |
| 1.3 | Membership Autonew Last year there was a big campaign for membership which got us to 160+ memberships however these have now expired and we are back down to approx.90. Make auto-new the default option This creates staggered renewal dates which is hard to track How do we send reminder emails? Jim to look into this on PayPal Ensure the “cancel” option is available *Vote: majority in favour of moving forward with autorenewal pending above conditions* Initial registration Needs to be cleaned up and streamlined Off-line conversation with Alex, Emma, Jim, Rozhen, Sarah |
| 1.4 | Treasurer No interest within the existing group to take over responsibility as of the new year Will put out a call for an external member to take on the treasurer role prior to the AGM |
| 1.5 | Green Initiatives Climate Action initiative for green energy workshop has been approved Alex to take over responsibility from Tim Meeting with Marie Ann in November for more information |
| 1.6 | 2405-2411 Lakeshore Letter submitted to City Council Posted on Socials and website |
| 1.7 | Treasurer No interest within the existing group to take over responsibility as of new year Will put out a call for an external member to take on the treasurer role prior to AGM |
| 1.8 | Meeting with Amber Morley Clear agenda prior to reaching out. Areas of interest: Development Community Benefits Charge Funds “Wish List” Transit Former ML site Former rail station |
| 1.9 | Development Survey Outline exists however needs to be made into a survey Rozhen to reach out to Tim to see if he has paid Survey Monkey account |
| 2.0 | November 20th next meeting |