March 2025 Meeting Minutes

Meeting Name and Number/Purpose:			MRA March 2025 Meeting Minutes
Date of Meeting:	March 6, 2025			Time of Meeting (Start and End):		7:30pm – 8:30pm
Location of Meeting:	Google Meetup
Meeting Chairperson:	Rozhen A			Meeting Minutes Prepared By:		Jim F
Date Meeting Minutes Distributed:		March 6, 2025			Date of Next Meeting:	2025

In Attendance: Rozhen (Chair), Mike M, Michael S, Jim, Emma, David, Tim, Richard (non-board member)

Summary of Action Items

1. AGM
   1. Send invites to 3 levels of government (Emma)
   2. Create the Zoom registration link (Tim)
   3. One more interview for an additional Board member (Emma)
   4. Prepare the agenda with a QR code for MRA memberships (Rozhen)
   5. Create a new Social media flyer (Richard)
   6. Tech/ sound system at the event (Tim)
2. Mimico GO
   1. Draft a letter to Kinga Surma (Lauren)
   2. Followup on the unanswered letter to Amber Morley (Emma)
3. Other Items
   1. Send invite for an AGM prep meeting March 24 (Rozhen)

Agenda

Item #	Discussion/Action Item
1. Introduction	Approval of Feb 2025 Meeting Minutes – Jim, Second David
2. AGM	Scheduled for March 27th at the libraryThe library is booked for the AGM (Michael)Sent 4800 AGM invites via the mail (Mike)Invitations on social mediaHold as a hybrid event (in person and online)Zoom registration link (Tim to secure)Guest Invites – 3 politicians MP, MPP & Councillor (Emma)Will hold additional interviews for new Board membersPresidents, Treasurer and Nomination committee reportsAgendaReport to membersPresent the key issuesInvite new members Treasurer report (Michael)Membership report (Sara)Update the bylaws Update regarding new members who reside outside of MimicoUpdate bylaw for subscriptionsThe Board voted on the call:To change the bylaws to allow recurring subscription membershipTo change the bylaw re: the eligibility requirements specific to residency subject to amendments at the board’s discretionRecommended Bylaw changes: Original Section 3.2.2“Annual membership shall run for a calendar year and may be purchased at any time. Memberships purchased after October 1st shall be valid for the remainder of the current calendar year and the following calendar year.”Revised Section 3.2.2“Annual membership shall be effective for 12 consecutive months from the date of purchase, regardless of when in the year the membership is acquired. No proration or adjustment shall be made for the timing of the purchase. Memberships will automatically renew for an additional 12‑month period on the anniversary of the purchase date unless cancelled by the member prior to the renewal date.”Agreed by Emma, David, Jim, Tim, Michael, Rozhen & Mike Coffee, tables (Mike)Membership desk and signups at the AGM Agenda with QR code (Rozhen)Social media flyer (Richard)Tech/ sound system at the event (Tim)
3. Mimico Go	Results of the Call to Action NewsletterReceived 4 emails back expressing concernReceived 5 new members Next stepsNeed to reach Kinga Surma and check on the status of her negotiations with the developer; answer how community benefits were removedResponse to 315-327 Royal York letter and next stepsNow there is a new owner, we can request Kinsett for comment Draft a letter with Kinga Surma (Lauren)Followup on the unanswered letter to Amber Morley (Emma)
4. Other Items	MRA flyer updateTreasurer report (Michael)TD: $7,120.94Stripe: 60 recurring members (possibly more)Had over 100 two years agoMRA Address change – new postal office?Memberships report (Sara)Newsletter for AGM send soon (David)
5. Open Forum	Tim says goodbye – last day on the MRA board!
6. Next Meeting	Next Meeting after the AGM – April 3 @ 7:30pm