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October 2022 Meeting Minutes

Thursday, October 13, 2022

Attendees: Rozhen, David, Lauren, John, Neil, Jim, Emma 

Regrets: Tim, Mike, Philip


  • Approval of Sept 2022 Meeting Minutes (2 min)
    • Neil first
    • Lauren second 
  • Update on various events and initiatives underway (10 min)
    • Halloween Dance Oct 28 – Mike
      • Coordination meeting tentatively planned October 26th, 7:30 pm- Mike to confirm and coordinate
    • Pet election beginning Oct 17 – Tim
      • The election starts Monday 17th
      • Tim to coordinate online voting 
    • Fall newsletter sent Oct 7 – Neil
    • Mail campaign sent Oct 3-4 – Mike / Jim
    • Billboard up as of Sept 30 – Phillip
      • Located in Kipling, south of Evans
    • Website live as of Sept 21 – Jim
      • Will determine if there is a way to track website clicks
  • Door-to-door campaign (10-15 min)
    • Context: we have membership brochures/postcards printed and ready to go for our door-to-door campaign
    • Key actions: we need to determine a tactical plan for executing the campaign (volunteers, areas/doors to target, date and time, script, etc.)
      • Tentative date: Saturday, Nov 5, 2022 (morning)
      • Rozhen will reach out to Tim to see if he can take on organizing this
  • 2022-2023 Planning (30-40 min) – continued

The deck we will use to guide this discussion

  • Review of Internal communications structure & new tools/resources
  • Framework for Community Consultations
  • Interaction model
  • Next Steps
  • Open Forum (10 min)
    • Please bring any discussion items, ideas, thoughts, feedback, etc., to this forum, as well as any agenda items for our next meeting.
  • Schedule November board meeting (1 min)
    • The week of Nov 8th recommended 

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