March 2023 Meeting Minutes

Wednesday, March 29, 2023

Attendees: Rozhen, Emma, Mike, David, Lauren, Jim, Tim

Regrets: none

Agenda

• Approval of Feb 2023 Meeting Minutes (2 min)
  • Lauren first
  • Rozhen second

• AGM AGM AGM (40 min)
  • The AGM will be held on April 5th at the Rec Room and virtually on Zoom.
  • Cllr Morley has confirmed her attendance
  • Action items: We need to mobilize to plan this event for next week, including sending invites ASAP, determining the agenda, and figuring out logistics, technology, financials, etc.
    • Mike confirmed AGM to be held in Gym, meeting with staff this week:
      • Mike to confirm which gym the AGM will be held in
      • Mike to confirm if the building has wifi, an option for a presentation screen/projector in the gym
    • Mike to bring signs (for directions), coffee, tables, and chairs.
    • Tim has a sound system. 
    • Entrance table with cash box for membership and take attendance
      • Emma is to bring a laptop
      • Tim confirmed the PayPal option through laptop or phone.
      • Mike is to bring a cashbox 
    • Board members are to arrive at 6:30 to help with the setup
    • Presentation
      • Ideally, a PowerPoint on a big screen (Rozhen to prepare the presentation, Mike to confirm projector/screen at rec room)
      • Printed program to be provided as well (Rozhen to prepare, Mike to print)
      • Jim to help with nominating committee presentation
      • Jim to overview the website if a presentation is possible. 
    • Voting will be hybrid.
      • Zoom poll function (Tim to set up) and raised hands in person 
      • The in-person count is to be communicated to Tim for the final number
    • Q+A
      • Zoom questions can be read on Emma’s computer 
• Other Business
  • Changes to membership system – Emma/Tim
    • Emma to review recurring memberships 
  • Participation in Mimico Square market – Tim
    • Signed up for two dates at Amos Waites
      • The first date is April 8th 
    • Mike has banner and a tent 
    • Any board members who can attend are welcome 
    • Tim to share receipt with Emma, Emma to reimburse Tim via cheque
  • Mayoral debate (jointly with other groups) – Tim
• Updates (10 min)
  • New board members – Rozhen/Emma/Jim
  • Meeting with Councillor Morley – Rozhen/Tim
  • Mimico Max IG takeover – Lauren

• Open Forum (5 min)
  • Please bring any discussion items, ideas, thoughts, feedback, etc. to this forum, as well as any agenda items for our next meeting

• Schedule April board meeting (2 min)
  • April 18th or 19th recommended