August 2022 Meeting Minutes

Thursday, August 18, 2022

Attendees: Rozhen, Jim, Mike, Lauren, Tim

Regrets: Philip, John, Emma, Neil, David

Agenda

• Approval of July 2022 Meeting Minutes 
  Mike first, Tim second 

• 2022-2023 Planning (25 min) – continued
  Deck we will use to guide this discussion can be found here

• Internal & external communications
  • Social media
    • More consistent and frequent posting 
    • More engagement on facebook than instagram 
    • Link facebook and instagram 
    • Action Item: Lauren and Emma to determine availability for separate recurring meeting to brainstorm posts; Tim to prepare and send tracker 
  • Facebook Group
    • Facilitates more discussion 
    • Action Item: Tim to create group 
  • Newsletter
    • More consistent, aim for once a quarter
    • Action Item: Confirm Neil to coordinate content 
  • MRA Inbox
    • Action Item: Rozhen to monitor inbox temporarily; Jim/Tim to work with Mary to implement categorized contact form
  • Town Hall?
    • Opportunity to host regularly scheduled meeting with members 
    • Action Item: agenda item for next meeting 
• Interaction model
• Tools & resources
• Next Steps

• Halloween event (5 min) 
  • Context: We determined that one of our main priorities for this year was going to be executing on the halloween event, which is now ~2 months away
  • Key actions: Let’s agree on a general approach to this event (depending on any updates from Mike and Tim about venue) and then potentially set up a subcommittee to plan and execute this event, made up of a core group of people who will meet outside of the board meetings to launch the event.
    • Tim handed checklist to Mike
    • Action Item:
      • Tim to confirm progress with Mike 
      • Sub group to plan and organize 

• Membership campaigns (10 min)
  • Context: As part of our strategic plan, we set a target of 200 members by the 2023 AGM and have had discussions of various strategies to achieve this.
  • Key actions: Review and discuss any progress made on our billboard feature, door-to-door membership campaign and booth at farmer’s market as well as next steps to get these initiatives into motion.
    • Action Item:
      • Jim to design hand out with coordination
      • Tim to coordinate canvas day before 

• New website (10-15 min)
  • Context: Jim has been working with Mary Bella on the new and improved website and will share the latest with everyone for feedback
  • Key actions: Members to provide their feedback before website is finalized and launched in September
    • Action Items:
      • Jim/Rozhen to confirm and request missing content prior to next meeting 
      • Add categorized contact form – Rozhen to provide list 
• Quick updates (5 min)
  • Mimico Pet Mayor – Tim
    • August 19 nominations close 
    • Action Items:
      • Tim to coordinate in-person dog get together 
  • ML Ready Mix – Rozhen / Lauren
  • Development updates  – John

• Schedule June board meeting (1 min)
  • Week of Sept 13th recommended
    • Action Item: Emma to send out invite for a 2 hour meeting